Send Email Receipts for sales, purchases and donations

Receipts

When an order or donation is received, a receipt is mailed to the customer or donor.

There are two types of receipts. If there is a tax amount a tax receipt is sent, otherwise a receipt for the amount is sent.

The two types of receipts are defined as two text files which you edit for your company details.

The TaxReceipt.txt file could be something like:

Subject: Tax Receipt

        TAX RECEIPT                        TRANSACTION_DATE

        The Queanbeyan Producers Cooperative,
        P.O. Box 1234,
        East Queanbeyan 2620
        Australia.

Received from CUSTOMER_NAME the amount of $TRANSACTION_AMOUNT including $TRANSACTION_TAX tax.

TRANSACTION_ITEMS

This type of file is called a template, because it defines the basic outline of the Email to be sent.
The Subject: line at the start defines the mail subject line (there is also an Attachment: line in other cases).

Then there are several known text strings that are replaced by appropriate values from the database. Here they are:

TRANSACTION_DATE - when the order was received
CUSTOMER_NAME - who ordered
TRANSACTION_AMOUNT - Total amount
TRANSACTION_TAX - total tax
TRANSACTION_ITEMS - a list of the ordered products, quantities and costs

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